Invoicing
Invoice Template & Tips for Musicians and Entertainers
A professional invoice gets you paid faster and looks the part. Here's exactly what to include, plus a free template for musicians and entertainers.
A clear, professional invoice does two jobs: it gets you paid faster, and it reinforces that you run a real business. Whether you're a solo musician or a full entertainment act, here's what every invoice should include and how to make payment effortless.
What to include on a gig invoice
- 1Your business name, contact details and logo.
- 2The word 'Invoice' and a unique invoice number.
- 3Invoice date and payment due date.
- 4Client name and billing details.
- 5A description of the performance, including date and venue.
- 6The fee, any deposit already paid, and the balance due.
- 7Payment methods and your bank details or a pay link.
- 8Any tax or VAT details if applicable.
Always include a clear due date and a unique invoice number. Vague terms like 'payment on receipt' are easy to ignore — a specific date sets the expectation.
Free entertainer invoice template
[Your Business Name] — Invoice #[0001]. Date: [date]. Due: [date]. Bill to: [Client name]. Description: [Performance type] at [venue] on [event date]. Fee: [amount]. Deposit paid: [amount]. Balance due: [amount]. Pay by: [bank details / pay link]. Thank you for your booking!
How to get paid faster
The single biggest improvement you can make is adding a one-click pay link so clients pay by card the moment they open the invoice. Bank transfers add friction and delay; a pay link removes it.
- Add a pay link so clients can pay instantly by card.
- Take a deposit upfront and invoice the balance before the event.
- Send automatic reminders before and after the due date.
- Keep your invoice numbers sequential for easy bookkeeping.
PerformerDesk generates branded invoices automatically from a booking, attaches a pay link, and chases the balance with automatic reminders — so you spend less time creating documents and waiting for payment.
Keep records for tax time
Sequential, well-organised invoices make your end-of-year accounts far simpler. Keeping everything in one system — rather than scattered across email and spreadsheets — saves hours when it's time to report your income.
Frequently asked questions
What should be on a musician's invoice?
Your business details, a unique invoice number, the date and due date, the client's details, a description of the performance, the fee and balance due, and clear payment instructions or a pay link.
How do I get paid faster for gigs?
Add a one-click pay link so clients can pay by card immediately, take deposits upfront, and use automatic reminders to chase any outstanding balance.
Do I need to add VAT to my invoice?
Only if you're VAT registered. If you are, show your VAT number and the VAT amount clearly. If you're not, you simply omit VAT.
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